Client Ops / Delivery
Private Client File Handoffs With Expiring Drop Links
When a project is finished, the handoff should be simple. Clients want the file. You want a clean delivery trail. Email attachments often create friction right at the finish line.
Why not just email the file?
- Attachment size limits block larger exports, zips, videos, or source bundles.
- Email threads become cluttered when revisions and final files all live in one chain.
- Attachments persist in inboxes without any clear expiry or cleanup path.
- Clients sometimes miss which attachment is the final version.
Why expiring links work better for completed work
- You send one clean link with a clear expiry window.
- It feels more intentional in a project wrap-up or delivery message.
- You can choose shorter expiry windows for sensitive drafts and longer windows for final delivery.
- It is faster than setting up a shared folder for one-off handoffs.
The simple Drop workflow
- Prepare the final file (or zip) with a clear filename.
- Open Drop and upload the completed file.
- Choose an expiry preset that matches the client handoff window.
- Copy the generated link.
- Send a short delivery message with the link and expiry note.
What to send in the client message
Keep it short and clear. A good delivery note includes:
- What the file is (final website export, source zip, report PDF, etc.).
- What version/date it represents.
- The link itself.
- When the link expires.
- Any next step (review, approve, upload, reply with feedback).
Why this fits private / easy client ops
- No login friction just to send a finished file.
- Fewer tabs and less setup than cloud drive sharing for one-off deliveries.
- Cleaner than attachments when clients are on restrictive mail systems.
- Expiring links reduce long-tail file access for completed jobs.
- Easy to reuse as a repeatable step after each project completion.
Use Drop after these moments
- Final invoice paid and you are sending deliverables.
- Design handoff (exports, assets, brand files).
- Website launch handoff (backup zip, media bundle, docs).
- Consulting delivery (slides, recordings, spreadsheets, reports).
Next step
Pair this with Invoice and Sequence for a cleaner end-to-end flow: invoice, follow-up, payment, then Drop link handoff.