Start with a clear plan.

GROUP TRIP PACKING LIST

Shared items
[ ] Booking details and ID requirements
[ ] Accommodation address and check-in instructions
[ ] Chargers / power bank
[ ] First-aid and essential medication
[ ] Weather-appropriate layers
[ ] Any tickets, passes or printed documents

Personal items
[ ] Clothes for the itinerary
[ ] Comfortable walking shoes
[ ] Toiletries
[ ] Travel adapter
[ ] Reusable water bottle
[ ] One thing that makes the trip feel like yours

DESTINATION WEDDING WEEKEND

Destination and dates:
Accommodation and address:
Main contact:

Thursday — arrivals
- Airport / station details:
- Transfer or check-in instructions:
- Optional welcome plan:

Friday — wedding events
- Rehearsal / welcome event:
- Dress or items to bring:
- Meeting point and transport:

Saturday — ceremony
- Ceremony time and location:
- Transport departure:
- Reception details:

Sunday — departure
- Check-out time:
- Shared transfer:
- Lost-and-found / final notes:

WEEKEND BUDGET

People attending:
Dates:
Shared budget target per person:

Expected shared costs
- Accommodation:
- Transport:
- Main activity:
- Group meal:
- Supplies / decorations:
- Contingency:

For every payment, record:
- Who paid:
- What it covered:
- People included:
- Amount:
- Reimbursement status:

FAMILY REUNION

Dates and base location:
Emergency contact:
Accommodation notes:

Arrival board
- Person / household:
- Arrival time:
- Station or airport:
- Pickup / next step:

Shared anchors
- Welcome meal:
- Main gathering:
- Family photo:
- Quiet / free-time window:
- Departure plan:

Accessibility, dietary and child-friendly notes:
Who owns each open decision:

ROAD TRIP EXPENSES

Route and dates:
Drivers:
Vehicle:

Shared costs
- Fuel:
- Tolls:
- Parking:
- Accommodation:
- Groceries:
- Activities:

For each expense:
Date | Description | Paid by | Amount | People included | Settled?

Trip decisions
- Next fuel stop:
- Next driver:
- Next booking:
- Backup plan if timing changes: