TIME OFF / AVAILABILITY / COVERAGE
Let time off change the rota before it becomes a gap.
A holiday request is part of scheduling, not a separate inbox task. Shift Helper is designed to keep requested days, owner decisions and coverage review close together before the rota is published.
Request Shift Helper early access ↗Time-off requests need context
A calendar entry can show that someone is away without showing whether the team still has enough people for the shift. Keep the request, the decision and the resulting coverage visible in one review loop.
Keep the requested dates and useful notes together instead of relying on a chat message.
Check the effect on roles, busy periods and minimum staffing before approving.
Once leave is approved, make the current rota easy for everyone to find.
A practical leave-to-rota workflow
- Collect the requested days in a consistent format.
- Review conflicts with existing availability and coverage requirements.
- Approve, decline or ask for clarification as the owner.
- Recheck the affected shifts and publish one current schedule.
For a broader process, start with the availability workflow and the fair scheduling guide.
Useful for small teams with real calendars
Shift Helper is being designed for cafés, shops, studios, clinics and other small operators who need a dependable rota without a large workforce suite. It keeps the owner’s decisions visible while giving staff a straightforward schedule.
Use the scheduling checklist → · Check coverage → · Handle shift swaps →