MULTI-SITE / LOCATIONS / COVERAGE
Schedule across locations without losing the whole picture.
A second site adds more than another column. It adds travel, location-specific roles and a new way to double-book the same person. Make those constraints visible before assigning shifts.
A four-step multi-location method
List each location’s opening periods, roles and minimum coverage.
Start with what each site needs, not with a list of names.
Collect availability, travel limits and location preferences.
A person may be available but unable to reach two locations in the same window.
Check that a person is not assigned to overlapping sites or impossible travel windows.
Check travel and handover time as part of the assignment, not after the rota is published.
Publish location-specific views with one owner-approved source of truth.
Let each site see its useful view while the owner keeps the full schedule current.
Keep a site-level view and an owner view
Managers need to see one location’s coverage quickly. The owner also needs to spot a person assigned twice, a skill missing at one site or a change that affects another location.
Use the coverage calculator for each site, then review team input with the availability workflow.
Useful for growing small businesses
Multi-location cafés, retail shops, clinics, studios and cleaning teams often outgrow a single sheet before they need a large workforce platform. The first improvement is a clear source of truth for people, roles, locations and changes.
Small-team scheduling → · Small-business scheduling → · Browse industry workflows →
When the spreadsheet starts to split
Shift Helper is being designed to keep availability, coverage review, location context and the published rota connected for small teams.
See the spreadsheet replacement workflow → · Join early access →