FREE START / STAFF SCHEDULING

Make a shift schedule you can actually publish.

A useful shift schedule is more than names in time slots. It shows coverage, availability, roles, changes and the one version the team should follow. Start free, then move to a focused workflow when the weekly chase becomes the work.

1. Check coverage

Compare the people needed with the people assigned for each period.

Open the calculator →2. Start with a template

Use dates, times, roles, people, status and notes as the minimum useful fields.

Open the template →3. Review before publishing

Check hard conflicts, uncovered periods, swaps and the current version.

Run the checklist →

A free schedule-making workflow

List the periods and roles that need cover.
Collect available, unavailable and preferred times in the same format.
Assign the hard constraints first, then balance preferences.
Check coverage and publish one clear schedule.
Record approved changes rather than silently editing old copies.

When a template is no longer enough

Free tools are useful for a first rota or a quick coverage check. If you repeatedly collect availability in one place, edit a spreadsheet in another and explain changes in chat, Shift Helper is being built to keep that handoff together for small teams.

See the small-team scheduling workflow → · Collect employee availability → · Join early access →

More free scheduling help

Browse all free scheduling tools → · Open the resources hub → · Read the scheduling guides →