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Seatbay guide

Place card template: folded cards from your guest list

A place card sits at each setting and tells a guest that the seat is theirs. Seatbay makes them from your seating plan: folded tent cards, ten to a sheet, with the guest’s name, their table, and a small mark for the meal they chose so the kitchen can serve without asking. Place cards are part of Seatbay Pro.

Updated · 2 min read

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A sheet of Seatbay’s place cards: ten folded tent cards on A4, each with the guest’s name and table. Made-up names.

How the cards are made

Add your guests, seat them in the Room, then open Place cards under Print. Every guest who is coming and has a seat gets a card, in table and seat order, so the printed sheets are already sorted for laying out.

The PDF prints on A4 or US Letter. Cut along the lines and fold each card in half so it stands like a tent.

The meal mark

If your guests chose a meal, each choice gets its own small shape on the card, such as a circle or a square. Serving staff can read the table at a glance, and guests are not asked again what they ordered.

Paper and printing

Card of about 200 to 250 gsm folds cleanly and stands up well; check what your printer can feed. Print one sheet on plain paper first to check the layout before using your good card.

Table numbers print in the same way as larger folded tents, two to a sheet.

What is free and what is Pro

The seating chart itself, the list for the venue and the floor plan are free for one event of up to 60 guests. Place cards and table numbers come with Seatbay Pro, which costs $2.99 once.

Questions

Do I need place cards as well as a seating chart?

A chart tells guests which table is theirs. Place cards are only needed if you are choosing the seat as well as the table, or if the kitchen needs to know who ordered what.

Can I change the look of the cards?

Yes. The cards can be printed in the same looks as the chart, so the two match.

Where does my guest list go?

Nowhere. There is no account, and the list stays in your browser on your own device. You can save a backup file to move a plan to another device or pass it to someone helping you.