Seatbay guide
Wedding seating chart maker
A wedding seating chart, or table plan, puts every guest at a table and usually at a seat. Seatbay starts you with a top table, round tables and a dance floor, keeps couples and families together, marks any pair you wanted apart, and prints the plan by table or from A to Z. Up to 60 guests are free.
Start a wedding seating chartOpens Seatbay with this layout ready to fill. If you have a plan started already, it opens that: pick the layout under Layouts.
Start with who is coming
Add your guests as the answers arrive. Each one can be marked coming, maybe, not coming or no answer yet, and the counts at the top keep the totals, the meals by choice and the number of children.
If you sent your invitations with Yuzool’s Website Maker, paste the RSVP replies as they arrived by email, WhatsApp or text, and the names, the answers and the party sizes are read for you.
Choose the room
Three wedding layouts open ready to fill: a head table with round tables and a dance floor, a sweetheart table for the couple alone, and a head table with long banquet tables. Change the number of seats at any table, and move tables until the plan matches your venue.
Seat people, with rules
Drag a name to a seat and the rest of their party comes too. Add a rule for anything you must not forget: keep these two apart, this friend wants to be near that one, this guest must be at this table. A guest who needs step-free access, a place near the door or a high chair can be marked, and the venue’s list carries it.
With Pro, Seat everyone for me fills the tables to your rules. You can choose whether groups such as each side of the family are kept together or mixed, and whether children sit with their parents or at a children’s table.
On the day
Print the chart for the door, by table or from A to Z, and give the venue its own list with meals, allergens and needs. Pro adds place cards with a small mark for the meal, table numbers, poster sizes, and a Find your seat link and QR code so guests can look up their table on their phones.
Questions
Should the chart be by table or alphabetical?
For a small wedding, a chart by table is easy to read. With more guests, an A to Z list is usually quicker at the door, because each guest looks for one name. The app prints either from the same plan.
Is Seatbay free?
Yes. One event or class with up to 60 guests is free: the room, dragging, rules, the chart as a PDF on A4 or US Letter, the venue’s list, the floor plan and backups. Seatbay Pro ($2.99, paid once) adds more events and guests, Seat everyone for me, place cards, table numbers, poster sizes and looks, the Find your seat link and QR code, and spreadsheet export.
Where does my guest list go?
Nowhere. There is no account, and the list stays in your browser on your own device. You can save a backup file to move a plan to another device or pass it to someone helping you.
When should we make the seating chart?
Many couples start once most answers are in, and finish in the last week or two when the numbers are settled. Because the plan is easy to change, you can begin early and move people as answers arrive.